One deal. Every party. One workspace.
CargoClave is the operating layer for the deal itself. Not a tool. Not a dashboard. The workspace where every party, document, milestone, and system stays connected around one live transaction.
From deal creation to final reconciliation.
Deal is created
A trader or freight forwarder creates the shipment deal in CargoClave. All parties, documents, and milestones are attached to this single live workspace.
Parties join their role-based view
Each stakeholder — forwarder, CHA, surveyor, transporter, warehouse — joins the deal with their own role-specific view. No one sees irrelevant data.
Documents flow in
Trade documents are uploaded, AI-extracted, and attached to the correct shipment milestone. No more WhatsApp folders or email chains.
Milestones update in real time
Every customs clearance, cargo movement, survey completion, and warehouse receipt updates the live deal. All parties see the same truth simultaneously.
Finance reconciles
GST-ready invoices are generated and pushed directly to Tally or ERP. Receivables, payables, and reconciliation happen without re-entry.
Full audit trail preserved
Every action, document, and milestone is timestamped and logged. Compliance audits, dispute resolution, and performance review become effortless.
Each stakeholder sees exactly what they need.
Every party works in the same deal workspace, but sees only their relevant actions, documents, and milestones — not the noise from other roles.
Four modules. Every workflow covered.
- Shipment creation with full milestone tracking from booking to delivery
- AI-powered document extraction — BL, invoice, packing list, certificates
- GST-compliant freight invoice generation with auto-calculation
- Direct Tally sync — push invoices without re-entry
- Receivables tracking, payment reconciliation, and aging reports
- Customer-facing shipment status portal with live updates
- Operational reports: revenue, shipment volume, margin analysis
- GPS vehicle tracking with live location on deal timeline
- Dispatch and trip assignment from the freight desk
- Driver mobile app for trip updates and document capture
- Digital ePOD — signed, geo-tagged, timestamped proof of delivery
- Exception and delay alerts with escalation workflows
- Fuel and trip cost tracking linked to shipment financials
- Integration with FMS deals — every movement updates the live deal
- Digital survey form builder with custom field types
- Mobile-first capture with full offline capability
- Geo-tagged photos with automatic timestamp and location metadata
- Automated survey report generation from captured field data
- Complete audit trail for every inspection action
- Sync to deal workspace — survey findings linked to shipment milestone
- Multi-inspector assignment with role-based access
- Inbound goods receipt with quantity and condition capture
- Storage location tracking with bin/rack assignment
- Outbound dispatch linked directly to the live shipment deal
- Inventory reconciliation with deal-level visibility
- Damage and shortage capture with photo evidence
- Per-shipment and per-customer warehouse reports
- Multi-location warehouse support from one workspace
Works with your existing systems.
CargoClave connects to the tools your finance and operations teams already use — no rip-and-replace required.
Direct GST invoice sync
Enterprise integration
Transport management
Warehouse systems
Common questions about the platform.
A standalone TMS manages transport in isolation. CargoClave is the deal workspace — it connects freight management, cargo tracking, survey execution, and warehouse management around one live shipment. Every party, document, and milestone shares the same workspace. No more data silos between forwarder, CHA, transporter, and warehouse.
Yes. CargoClave has direct Tally integration — GST-ready freight invoices are pushed into Tally without manual re-entry. ERP integration is available for enterprise customers. This eliminates the double-entry that wastes hours in finance teams every day.
Yes, each party — forwarder, CHA, surveyor, transporter, warehouse — has their own role-based login. They see only the data relevant to their role on the shared deal. A CHA sees customs milestones and documents. A surveyor sees inspection assignments. Nobody sees each other's internal data.
CargoClave tracks every compliance milestone — ICEGATE filing, duty payment, BE filing, survey clearance — against the live deal. Missed milestones trigger alerts before they become demurrage or compliance violations. Every action is timestamped for audit.
CargoClave is built for freight desks of all sizes. You can start with one shipment and one module. There is no minimum team size. Small forwarders benefit immediately from Tally sync and document management. Large enterprises benefit from multi-branch, multi-role coordination.
You can map your first live shipment in 30 minutes. No migration required. Connect your team around one real deal and see the workspace in action before committing to full rollout.
Bring one live shipment. See the platform in action.
No migration. No setup fee. Your team is live in 30 minutes.